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Career Details

Job Posting: Administrative Assistant (1yr Contract), Waterloo, ON

Job Id: COR-615401503
Job Sector: Corporate Services

Location(s) and Position(s) Available: Ontario, Waterloo - 1 position(s) available

DST Consulting Engineers, Inc., A Division of Englobe

Providing expert, innovative environmental and engineering consulting We are a multi-disciplinary engineering firm providing comprehensive services to clients across Canada.   

DST’s nation-wide team is comprised of exceptional people in various stages of their career.   Growing our team means we are in pursuit of brilliant individuals who can rise to the challenge. 

DST Employees share common traits that enable them to thrive. They are: Results Driven, Inquisitive, Dynamic, Responsive & Zealous.  If you are and you have the skills we need below, send us your CV.

DST has a one-year maternity leave contract opening for an Administrative Assistant in our Waterloo, ON office supporting Sector Managers, Sector Heads, Project Managers and Technicians.

The successful candidate will be accountable for:

  • Providing exceptional customer service internally and externally to employees and clients;
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding and filing;
  • Conducting research, compiling data and preparing documents;
  • Performing administrative responsibilities including: maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, processing incoming/outgoing mail, recording and distributing meeting minutes;
  • Fulfilling receptionist duties including: greeting and assisting clients, accepting and distributing mail, answering phones;
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
  • Periodically performing field level tasks to assist Project Managers in fulfilling multi-disciplinary environmental, geosciences, remediation, groundwater and soil related projects;
  • Executing prescribed technical procedures, safe work practices and work plans;
  • Performing other related duties as required.


  • Post-Secondary degree or diploma in Office Administration, Business Administration or Accounting required;
  • University Degree or College Diploma in Environmental Studies would be an asset;
  • Understanding of and/or ability to learn provincial and federal regulatory requirements;
  • Ability to travel between worksites locally and within the region as required;
  • A valid “G” Drivers license is required.


  • Minimum of 3 years’ experience in an administrative role in an office environment required;
  • Understanding of basic accounting principles required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm preferred;
  • Technical writing background preferred.

Areas of Specialization and Key Attributes:

  • Exceptional written and oral English communication skills;
  • Proficient with use of Microsoft Office program features specifically; Word, Excel, PowerPoint and Outlook;
  • Skilled with preparation of PDF reports including links, bookmarks, and searching tools for easy access;
  • Strong organization and planning skills;
  • Solid understanding of environmental business and service lines;
  • Strong research and technical writing skills, ability to present information concisely and clearly;
  • Excellent organizational skills, ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, multi-task and thrive in a fast paced environment;

How to apply:

Please forward your resume and cover letter to humanresources@dstgroup.com and quote Job #19-033

DST Consulting Engineers Inc. provides equal employment opportunities to all qualified employees and applicants for employment without regards to race, religion, sex, age, national origin, sexual orientation, citizenship status, disability or any other legally protected status.  We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.

AODA STATEMENT: If you have a disability and require assistance or accommodation with your application or interview, please contact Human Resources at 1-613-247-2409 or email humanresources@dstgroup.com.   If you do not require assistance due to a disability, please only apply directly by clicking the “apply” button on this page.

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Recruitment Fraud

It has come to our attention that individuals and organizations are advertising on behalf of DST Consulting Engineers Inc. DST does not employ the use of third party recruiters for employment opportunities. Please note that DST does not ever ask for money or payments from applicants at any point during the recruitment process. All candidates under consideration are required to go through the formal internal screening process.